Renting
- Lease and every renewal or addendum
- Move-in / move-out condition photos with dates
- Security deposit receipt
- Rent payment receipts or ledger
- Every written notice to or from the landlord (keep proof of delivery)
- Renter’s insurance policy
Owning
- Deed and title insurance
- Mortgage documents and payoff statements
- Property tax records
- Homeowner’s insurance policy and claims history
- Survey, plat, or boundary documents
- HOA documents, if applicable
Maintenance & improvements
- Receipts and contracts for repairs and improvements (affects taxes at sale)
- Warranties for systems and appliances
- Photos of property condition, updated yearly
- Utility account numbers and provider contacts
Overwhelmed by the list?
That's what PRC is for. A Records Health Check turns this checklist into a done system.
Educational starting point, not a legal/tax/medical requirement — Service Boundaries.